ResidentLens — HOA, Condo & Property Management Software for Florida

The complete bilingual platform for HOA boards, condo associations, and rental portfolio managers in Florida. Stop managing your community with WhatsApp, paper logs, and spreadsheets. ResidentLens replaces it all — built for the way communities actually work.

Built for Florida HB 913 Compliance

Starting July 1, 2025, Florida House Bill 913 requires every condominium association managing 100 or more residential units to operate on a digital platform. ResidentLens is built to address every clause: digital announcements with audit trail, electronic voting and quorum tracking, budget publication and PDF export, estoppel certificate generator, and resident access from any device. Compliant with Florida §718.116(8) and Florida Chapter 718.

One Platform, Six Roles

ResidentLens delivers a dedicated experience for every role in your community:

• Administrators — Run the whole operation from one web portal. Manage buildings, units, residents, announcements, meetings, work orders, vendor bids, decals, permits, and complaints.
• Board members — Oversight without the noise. Approve work orders and budgets, review compliance line by line, view the live community map, and access AI-powered cost analysis.
• Owners — Everything from the iOS or Android app. Pay assessments online, register vehicles and guests, submit complaints, vote on vendor bids.
• Tenants — Simple and fast mobile experience. Pay rent and enable AutoPay, register guests and vehicles, receive announcements, submit complaints.
• Security guards — Paperless shifts from day one. Clock in/out digitally, scan license plates with phone camera (OCR), log incidents and permits, auto-generated shift handoff.
• Vendors and contractors — From bid to payment, all tracked. Receive work order invitations, submit bids with scope and warranty, upload progress photos, get paid after inspection.

Ten Modules. One Login. Zero Spreadsheets.

• Residents — Invite-only SMS registration, owner-approved move-in, OCR vehicle scan, guest authorization.
• Security — Digital guard shift, OCR plate scan, visitor permits with auto-expiry, incident log with photo evidence.
• Announcements — Bilingual rich-text in English and Spanish, push notifications via Firebase, scheduled publishing, audience targeting by role, building, or floor.
• Meetings & Governance — Meeting scheduling with location and agenda, bilingual minutes with PDF archive, work order voting with board or owner quorum, quorum tracking with progressive notifications.
• Payments — HOA assessments plus rent collection. ACH, credit card, Apple Pay, Google Pay. AutoPay with recurring billing. Transparent pricing — no hidden fees. Powered by Stripe.
• Work Orders & Marketplace — 9-stage lifecycle from reported to paid. Competitive bidding with scope and warranty. AI-powered bid ranking. Inspection checklist with mandatory correction cycle.
• Budget Intelligence — Multi-year planning with historical comparison. Line-item execution with check numbers and dates. AI flags cost anomalies automatically. Color-coded alerts when spending exceeds plan.
• Estoppel Certificates — Generate Florida §718.116(8) estoppel certificates on demand. Standard and delinquent variants. PDF export with legal disclaimers.
• Complaints — Resident complaint submission with photos. Status timeline from received to resolved. Auto-routing by category and building.
• Community Map — Interactive 2D property map. Six intelligence layers: operational health, guard activity, financial overview, onboarding status, vehicle density, complaint history. Geo-positioned notes with auto-expiry.

Bilingual by Default — English and Spanish

Every notice, every module, every role works in English and Spanish. Auto-translated via AI. Residents log in with their language preference. Native iOS and Android apps for residents, owners, guards, and vendors.

Built for the Way Communities Actually Work

Guest logs disappear. Maintenance requests get lost in text threads. Nobody knows what was spent until the annual audit. ResidentLens replaces all of it — built for the way communities actually work, not how software vendors wish they did. Printed notices become push notifications. Paper logbooks become digital guard shifts with OCR. Cash at the office window becomes ACH payments from the app. WhatsApp work orders become tracked work orders with inspection and payment. Annual budget spreadsheets become budget execution tracked automatically with AI alerts.

Onboarded in Under 14 Days

No IT required. Dedicated onboarding support. Personalized demo with your community's data. Compliant with Florida §718, HB 913, and SB 4D — assessments, reserves, and structural inspections covered. AES-256 encryption at rest, TLS in transit, payments by Stripe.

Frequently Asked Questions

What is Florida HB 913 and does ResidentLens comply?

Florida HB 913 (effective July 1, 2025) requires condominium associations managing 100 or more residential units to provide a digital platform for official notices, unit-owner votes, annual budget publication, and secure record storage. ResidentLens is built to address every clause.

Is ResidentLens bilingual?

Yes. ResidentLens is fully bilingual in English and Spanish — every notice, every module, every role.

How long does onboarding take?

Under 14 days, with no IT required, including dedicated onboarding support and a personalized demo.

What payment methods does ResidentLens accept?

ACH, credit card, Apple Pay, Google Pay. AutoPay with recurring billing. Payments processed by Stripe.

Book a demo or contact us at hello@residentlens.com to see ResidentLens with your community's data.